Data protection information for applicants in accordance with Articles 13 and 14 of the GDPR – FINNOLFEET Germany

The protection of your personal data is important to us. Below, we provide information on how we process your personal data as part of the application process.

1. Name and contact details of the controller

Company

Address

Commercial Registe

Authorized representattive

FINNOFLEET GmbH (Parent company)

Kurhessenstraße 5

64546 Mörfelden-Walldorf

Germany

Local Court Darmstadt

HRB 105718

Johannes Boppre,

Alexander Gebert

Alexander Gebert

If the recruitment process is conducted jointly by several companies within our corporate group, the processing is carried out as joint responsible parties in accordance with Article 26 of the GDPR. The companies involved are:

Company

Address

Commercial Registe

Authorized representattive

FINNOFLEET SUBITO GmbH

Kurhessenstraße 5

64546 Mörfelden-Walldorf

Germany

Local Court Darmstadt

HRB 106303

David Korbel,

Manuel López

FINNOFLEET TXS GmbH

Sonninstr. 28
20097 Hamburg

Germany

Local Court Hamburg

HRB: 144179

Johannes Boppre,

Michael Kuckartz

FINNOFLEET BMI GmbH

Rotenhofer Weg 20
24109 Melsdorf

Germany

Local Court Kiel

HRB 26960

Johannes Boppre

FINNOFLEET P-D-F GmbH

Karl-Marx-Allee 90a

10243 Berlin

Germany

Local Court Berlin-Charlottenburg

HRB 94778 B

Ines Teuber,

Siegfried Fichtler

FINNOFLEET engram GmbH

Konsul-Smidt-Straße 8r

28217 Bremen

Germany

Local Court Bremen

HRB Bremen 20782

Tim J. Konz,

Manuel López

— collectively referred to as “we.”

The parties have entered into an agreement on joint responsibility in accordance with Art. 26 GDPR. We will be happy to provide you with the essential contents of this agreement upon request.

2. Contact details of the data protection officer

Stefan Eisert
SEDC
Untere Bergstr. 64
85456 Wartenberg
Germany
Phone: +49 8762 5008013
Mobile: +49 173 481 6006
Email: sedc1@web.de

3. Purpose and legal basis of data processing

We process your personal data in order to carry out your application process, in particular to:

Review your application
communicate with you,
make a decision about establishing an employment relationship.

If you expressly consent to your application being stored for future job vacancies, we will also process your data for this purpose.

The legal bases are:

Art. 6 (1) (b) GDPR – Implementation of pre-contractual measures
Art. 6 (1) (f) GDPR – Legitimate interest in an efficient application process within our group of companies
Art. 6 (1) (a) GDPR – (Consent), if you voluntarily provide us with additional data or agree to be included in an applicant pool
§ 26 BDSG (Federal Data Protection Act) (where applicable) – Processing for the purposes of the employment relationship

4. Categories of personal data

We process all data that you provide to us in connection with your application, in particular:

Contact details (name, address, telephone number, email)
Resume, references, qualifications
Any other voluntary information (e.g., application photo)
Communication content (e.g., emails)

We only process special categories of personal data (e.g., health data) if you voluntarily provide us with this information and there is a legal basis for doing so.

5. Origin of the data

We usually receive personal data directly from you..
In addition, data may come from the following sources:

Recruitment agencies or recruiting agencies (with your consent)
Publicly accessible professional networks (e.g., LinkedIn, XING), provided your profile is public
Recommendations (“employees recruit employees”), provided you have consented to the transfer

6. Recipients of the data

Within our group of companies, only those persons involved in the application and selection process will have access to your data. It may be necessary to pass on your application data to other companies in the FINNOFLEET Group if this is necessary to decide on the establishment of an employment relationship or to check your suitability for alternative positions. The legal basis for this is Art. 6 (1) (b) GDPR, § 26 BDSG (Federal Data Protection Act) and Art. 6 (1) (f) GDPR (legitimate interest in efficient applicant management and filling positions within the group).

To carry out the application process, we also use the Personio recruiting platform (Personio SE & Co. KG, Munich), which processes your data exclusively in accordance with our instructions within the framework of order processing in accordance with Art. 28 GDPR. For more information on the processing of personal data by Personio, please refer to the section “Processing of (personal) data by the operator of the recruiting site.”

Your data will not be passed on to other third parties outside the group of companies unless there is a legal obligation to do so or you have given your consent.

7. Data transfer to third countries

Your personal data may be transferred to Switzerland, as two of our affiliated companies are based there and may be involved in the application process.
The European Commission has issued an adequacy decision for Switzerland in accordance with Art. 45 GDPR. This means that data protection standards in Switzerland are comparable to those within the EU.

8. Duration of storage

Your application data will generally be deleted 6 months after completion of the application process.
Longer storage will only take place if you have given your explicit consent (e.g., 12 months for an applicant pool, or as specified in the consent form) or if there are legal retention obligations.

9. Your rights

You have the following rights with regard to your personal data:

Right to information (Art. 15 GDPR),
Right to correction (Art. 16 GDPR),
Right to deletion (Art. 17 GDPR),
Right to restriction of processing (Art. 18 GDPR),
Right to data portability (Art. 20 GDPR),
Right to object to processing (Art. 21 GDPR),
Right to withdraw consent (Art. 7 (3) GDPR).

To exercise your rights, you can contact us using the contact details provided above.

You also have the right to lodge a complaint with a supervisory authority. The supervisory authority responsible is usually the data protection authority at your place of residence or our company headquarters. The supervisory authority at our company headquarters is:

The Hessian Commissioner for Data Protection and Freedom of Information
P.O. Box 3163
65021 Wiesbaden
Phone: +49 611 14080
Email: poststelle@datenschutz-hessen.de

10. Obligation to provide data

The provision of your personal data is necessary for the application process. Without this data, we cannot consider your application.

11. Automated decision-making/profiling

Automated decision-making within the meaning of Art. 22 GDPR does not take place.

Status of this privacy policy: 03/2026

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